Fee Collection Process Checklist

Efficient fee collection is critical to a school's financial health and cash flow. Yet most African schools still collect fees manually — through cash at the gate or bank deposits — creating errors, delays, and opportunities for misappropriation. This checklist helps bursars and finance officers establish a rigorous fee collection process that leverages Mobile Money, generates proper receipts, tracks outstanding balances, and produces audit-ready financial reports. It is designed to close the common leakage points where school funds go missing.

For: Bursars, finance officers, headteachers, and school proprietors responsible for fee collection and financial management in African schools. · When: Use this checklist at the start of every term to prepare the fee collection process, and run through the ongoing items weekly throughout the term. The end-of-term items should be completed before schools close.